SECTION VII - ALUMNI MANAGER

SECTION VII - ALUMNI MANAGER OF ROSARYHILL SCHOOL (SECONDARY SECTION)
ARTICLE 1 - RETURNING OFFICER AND ELECTION COMMITTEE

The Executive Committee shall assign the President or an office-bearer as Returning Officer to monitor the nominations and to supervise the issue of ballot papers and counting of votes, but the Returning Officer must not be a candidate for the Alumni Manager election

The Returning Officer shall invite two other OSA Members (either Ordinary Member or Life Member) to form the Alumni Manager Election Committee. Members of the Election Committee must not be a candidate for the Alumni Manager election.

ARTICLE 2 - ELECTION PROCEDURES

The election procedures of Alumni Manager and detailed arrangements of the election are adopted and listed out in Appendix 1 of this Constitution.

ARTICLE 3 - NUMBER OF ALUMNI MANAGER

As specified by the IMC of Rosaryhill Secondary School, there is only one Alumni Manager.

ARTICLE 4 - TERM OF OFFICE
 

1. Each Alumni Manager shall serve a term of office of two years starting from the date of registration with the Education Bureau. Generally, the term of office of the Alumni Manager is recommended to commence on 1 September and such term shall expire on 31 August two years later.
2. The Alumni Manager may be eligible for re-nomination after the expiry of his term of office for one consecutive term only, i.e. a maximum of four years. In the case of a person filling the vacancy arising prematurely, then his term of office will be the remaining months of the preceding Alumni Manager, therefore his maximum term of office will be less than four years.
3. After serving for two consecutive terms, including the term of filling a vacancy arising prematurely, such Alumni Manager shall not be eligible for nomination as alumni manager until after a period of two years or to fill the vacancy of his successor, whichever is earlier.

ARTICLE 5 - OBLIGATIONS OF ALUMNI MANAGER

As a member of the IMC of Rosaryhill Secondary School, the Alumni Manager shall have the following obligations -

1. to observe and comply with the vision and mission of Rosaryhill Secondary School as set out in Article 2 of the Constitution of the IMC;
2. to attend meetings of the IMC;
3. to observe and obey all resolutions passed by the IMC;
4. to assist the IMC in the implementation of its objects in the promotion of the affairs of Rosaryhill Secondary School;
5. to promote communication and co-operation between the IMC and the Association; and
6. to observe and comply with such code of ethics or practice guidelines as may be set from time to time by the School Sponsoring Body, namely The Procurator in Hong Kong for the Dominican Missions in the Far East.

The Alumni Manager should report his work in the IMC, in writing, to the Association no less than two times each year. The Alumni Manager shall use his best endeavours to reflect the opinions of alumni in the IMC and also consult the opinions of alumni through the Association before making important decisions in the IMC, if the situation allows.

ARTICLE 6 - RESIGNATION AND CESSATION OF OFFICE

An Alumni Manager may resign from his office by giving a notice in writing to the Supervisor and the School Sponsoring Body specifying the date on which the resignation is to take effect.

A person shall cease to be Alumni Manager of the IMC in the event of one or more of the following situations:

1. when he has tendered his resignation by notice in writing to the IMC, such cessation to take effect from the date as specified in the notice;
2. when his registration as Alumni Manager has been cancelled by the Permanent Secretary in accordance with the Education Ordinance;
3. when the Association has resolved in accordance with the Education Ordinance that the Alumni Manager is not suitable to continue to hold office as Alumni Manager, and the Association has so notified the IMC in writing, and the registration of the Alumni Manager has been cancelled by the Permanent Secretary upon the request of the IMC;
4. when he ceases to be a member of Association;
5. when he has deceased;
6. when he has been adjudged bankrupt by a court of competent jurisdiction or has made arrangement or composition with his creditors generally;
7. when his physical or mental health has rendered him unfit to perform his duties as the Alumni Manager; or
8. when he has been convicted for an offence for which a sentence of imprisonment was passed (including a suspended sentence).

ARTICLE 7 - FILLING OF CASUAL VACANCIES

In the event that the vacancy of the Alumni Manager arises as a result of any occurrence of event from (a) to (h) in Article 6 of this Section, the Association shall conduct a by-election in the same manner to elect another Alumni Manager to fill the vacancy within two months from the effective date of the resignation. If the Association cannot conduct the by-election accordingly, the IMC shall apply on good grounds to the Permanent Secretary of the Education Bureau further extension of the period for filling the vacancy. The term of office for a new Alumni Manager filling a vacancy arising prematurely should not run afresh but is the remainder of the term of the outgoing Alumni Manager.

ARTICLE 8 - REMOVAL OF ALUMNI MANAGER

On the ground that the Alumni Manager is not suitable to continue to hold office, the Association may pass a resolution in an extraordinary general meeting and make a written request to the IMC to cancel the registration of the Alumni Manager. The IMC shall, upon receiving the request, issue a notice in writing to the Permanent Secretary as regards the cancellation of the registration of the Alumni Manager.