ROSARYHILL SCHOOL OLD STUDENTS ASSOCIATION 41B, Stubbs Road, Hong Kong. CONSTITUTION
SECTION V - GENERAL MEETING
ARTICLE 1 - ANNUAL GENERAL MEETING
The Annual General Meeting shall be held once ever year; the Annual General Meeting shall
Receive and adopt the minutes of the previous Annual General Meeting and all minutes of Extraordinary General Meetings that may have held thereafter.
Receive the Presidential Address.
Receive and adopt the Annual Report of the Hon. Secretary for the previous/current session, to the latest data.
Receive and adopt the financial report submitted by the Executive Committee.
Receive and adopt the reports of the Public Relations Officer.
Make any amendments of any Article(s) of the Constitution.
Select the office-bearers for the Executive Committee of the next session.
Discuss any other business.
ARTICLE 2 – EXTRAORDINARY GENERAL MEETING
Extraordinary General Meeting shall be held only when convened by the President
of the Association either when the Executive Committee thinks fit or with a
requisition signed by not less than 30 Ordinary Members of the Association. Any
such requisition shall specify the objects of the proposed meeting and no other
matter will be discussed thereat without the consent of at least two-thirds of
the members present.
ARTICLE 3 – VOTE OF NON-CONFIDENCE
A vote of non-confidence for infringement of the Constitution, neglect of duties
or undeeming conduct may be moved against any member of the Executive Committee
at an Extraordinary General Meeting held specifically for the purpose. A vote so
passed shall call for the resignation of the person or persons against whom the
vote is moved.
ARTICLE 4 – QUORUM
Fifty Ordinary Members shall form a quorum at a General Meeting. If at the end
of forty-five minutes after the scheduled time for the Annual General Meeting or
Extraordinary General Meeting the quorum is not formed the Meeting must be
adjourned to such time not exceeding a fortnight after the original date, at
which date any number of Ordinary Members present shall form the quorum.
ARTICLE 5 – NOTICES
Notification of the Annual General Meeting and Extraordinary General Meeting
must be made TWO weeks prior to the Meeting, by printed circular, stating the
nature of the matter for which the Meeting is convened, the date, time and place
it is to be held.
ARTICLE 6 – RULES OF ORDER
Voting at meeting may be decided by simply majority or two-thirds vote,
depending on the degree of importance of the matter; where appropriate the
Robert's Rule of Order shall be recommended to be observed.